Coming soon to the Salesforce AppExchange

Staffing & recruiting: The Salesforce Calendar for Staffing and Recruiting

Candidate availability, interviews, shifts and placements on one Salesforce calendar. Every date saves to your own objects, ready for reports.

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  • Candidate availability
  • Interview slots
  • Shift capacity
  • Placements
  • Recruiter roster
  • Screen Flows
  • Experience Cloud
  • No code
Animated demo of the MultiDatePick Salesforce resource timeline: advisors down the side, multi-day engagements as single bars, a hover card on one engagement, then zooming from Week to Month and paging forward
Every person on one screen. Placements draw as one bar.
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See people scheduling in the live demo

The demo books advisors, who are Salesforce users. Recruiters, interviewers and shift staff work the same way.

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Four scheduling jobs, one calendar suite

Standard Salesforce gives you one date field, or a start and an end. Recruiters need many dates, so they end up in notes and spreadsheets. MultiDatePick puts them back in the CRM.

Candidate availabilityClick every day they can work, scattered or recurring.Date
Interview schedulingDates and times together. See the workflow.Date Time
Shifts and placementsA shift for four stays open until four book.Booking
Credential datesLicense and certification expiry on a calendar.Date
Recruiting taskStandard SalesforceWith MultiDatePick
Candidate gives 9 open daysA note, or 9 records by hand9 clicks, one save
Works every other TuesdayWorked out on paperRecurring pattern
Six-week placementA start and an end, nothing insideOne range, or one record per day
Three interviewersEmail ping-pongConflict check on save
Shift needs 4 nursesOverbooking found laterLive 2/4 badge, closes at 4
Animated demo of the MultiDatePick Dates component in Salesforce: naming a time-off request, dragging across three days of Thanksgiving week, adding the Friday with one click, and saving all four days at once
Drag across days, click one more, save them all at once.

Shift capacity, for slots that need several people

Healthcare, warehousing, events and hospitality all book shifts that take more than one person.

How a shift fills
  • Capacity Field on the job or shift: openings per day
  • Every slot shows a live booked of capacity badge
  • The slot closes when it is full
  • Business hours per role, so nights and days differ
  • Status colors: Submitted, Confirmed, Worked
  • Edit inline to reassign or cancel

Your objects, your reports. Records land on the object you choose, in the record shape you choose: one per date, one per date range, one per time block, or a parent with sub-blocks. Nothing leaves your org.

Salesforce booking calendar in MultiDatePick for one advisor: each day colored by appointment status, a mixed day striped, and a 30 minute time slot grid with booked of capacity badges
Booked of capacity on every slot.

The view that matters here is Timeline

Staffing is a who question before a when question. Timeline puts people down the side and two weeks across, so an over-committed week shows at a glance.

Point the resource at User and it becomes a roster. Timeline turns into a staff roster, Week into a shift grid, Utilization into a team capacity dashboard. Each person's working hours come from their own User record.

Animated demo of the MultiDatePick Salesforce utilization heatmap: advisors down the side showing booked of capacity per day, hovering a full day, then clicking it to open that advisor's week
Utilization: who is over capacity. Click a day to open that week.
Animated demo of the MultiDatePick Salesforce week view: choosing an advisor shows their client meetings as status-colored blocks sized to each meeting's length, with hover cards giving client, meeting type and status
Week: one person's shifts by the hour.

Utilization is read only, so pair it with Timeline or Week as the default view. More: the utilization heatmap.

Start from a config

Import one of 40+ ready configs into the Setup Wizard, pick your own objects and fields from dropdowns, and save.

Booking

Staff Shift Roster

Two weeks of staff, shifts placed by the hour.

  • ResourceUser, active only
  • ViewTimeline
  • Allow Booking Multiple ResourcesOn
  • Conflict BehaviorBlock
Config Library →JSON
Booking

Team Capacity Planning

Assign work and see who is over capacity.

  • ResourceUser, active only
  • Capacity FieldDaily capacity on User
  • Business Hours Start / End FieldWorking hours on User
  • Available ViewsUtilization, Week, Calendar
Config Library →JSON
Date

Volunteer Availability

Built for volunteers, a fit for candidate availability.

  • End Date FieldSet: a week is one record
  • Show Recurring Pattern ButtonOn
  • Two-Month ViewOn
  • Enable Edit ModeOn
Config Library →JSON

Decide End Date Field first. Without it, six weeks of Monday to Friday availability saves as 30 records. With it, 6. Changing it later means migrating data.

On the candidate record, or inside a Screen Flow

Save the config once. Every placement loads it by Config Name.

Lightning pages and Experience Cloud
  • Drop it on the candidate, job or placement page
  • Record pages link each record automatically
  • Candidates can enter their own availability on an Experience Cloud site
  • App, Home and Experience pages: set Static Parent Record Id
Screen Flows
  • Set Config Name; every checkbox comes from the config
  • Pass the candidate into Parent Record Id
  • Selected dates and conflicts come back as outputs
  • Intake, submittal and confirmation in one flow

Step by step: Getting Started and the Screen Flow Guide.

Staffing and recruiting calendar questions

Short answers to what people search.

How do I track candidate availability in Salesforce?

Put the MultiDatePick Date component on the candidate record. A recruiter, or the candidate on an Experience Cloud site, clicks every day they can work, including scattered days and recurring patterns, and each date saves as a record on your own object. Set End Date Field to save a run of days as one range.

Can Salesforce schedule staff shifts?

Yes, with the MultiDatePick Booking component. Set the resource to User and each person becomes a bookable row. Timeline shows a two-week roster, Week places shifts at an exact hour, and Conflict Behavior set to Block stops anyone being booked twice.

Can one shift need more than one person?

Yes. Add a Capacity Field to the job or shift. Each slot shows a live booked of capacity badge and stays open until it is full.

How is this different from Salesforce Scheduler?

Salesforce Scheduler is a paid add-on built on its own data model for appointments. MultiDatePick books on your own objects, including User, with multi-date selection and shift capacity. See the full comparison of Salesforce Lightning Scheduler and MultiDatePick.

How much does MultiDatePick cost?

$20 per user per month for every component and feature, with a 30-day free trial and no card required. It is 100% Salesforce native and coming soon to the Salesforce AppExchange.

One calendar for every recruiting date

Coming soon to the Salesforce AppExchange. Try the live demo now, or tell us where to send the launch note.

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$20/user/month, 30-day free trial, no card required. Passed AppExchange Security Review. 100% Salesforce native.